This article provides an overview of the coding options available for different assessments and how to preload them.
Overview
Coding analysis (Unit level, Population, Course, Chapter) is available for most assessments. By ordering coding, you can obtain extra analysis for the populations you specify in the system. This provides you with valuable insights and allows for comparisons between different groups.
To receive the analysis, you need to define coding before distributing the survey. You can enter your coding definitions from the Manage Survey tab. Participants can choose their answer from a drop-down menu at the beginning of the survey, or you have the option to preload this information on your participant list (refer to Pre-loading Instructions at the bottom of the page for more details).
For information on how to enter Coding, please see the help article Enter Benchworks Coding (Unit level, Population, Course, Chapter).
Population Code Analysis
Population code analysis is a feature that allows you to order additional analysis for all assessments. This feature enables you to add a categorical question of your choice with up to 20 answers. By doing so, you will receive valuable insights and analysis on these specific populations. It is important to note that the answer categories must be mutually exclusive, meaning that each participant can only identify with one category. This feature allows you to compare responses between different locations, majors, specialty programs, or any other grouping you define. Participants have the opportunity to choose the coding that best represents their identification at the beginning of the survey.
Resident Assessment Unit Level Coding (Area/Hall/Floor)
Resident Assessment unit level coding allows you to compare responses across different levels, such as area, hall, and floor. You have the flexibility to choose how many levels to use based on your needs. Before distributing the survey, it is important to determine the number of levels and groups within each level. Additionally, institutions have the option to purchase individual staff reports, which provide Coordinators, Resident Directors, and RA's with personalized, comparative reports that describe their performance on all factors and questions. Participants have the opportunity to choose the coding that best represents their identification at the beginning of the survey.
Student Staff Assessment Unit Level Coding (Area/Hall)
Student Staff Assessment unit level coding allows you to compare responses across different levels such as area and/or hall. You have the flexibility to choose how many levels to use based on your needs. It is not mandatory to use both levels of coding; you can use as few or as many levels as necessary. Before distributing the survey, you need to determine the number of levels and the number of groups within each level. Additionally, institutions have the option to purchase individual staff reports, which provide Coordinators and Resident Directors with personalized, comparative reports that describe their performance on all factors and questions. Participants have the opportunity to choose the coding that best represents their identification at the beginning of the survey.
Apartment Assessment Unit Level (Building/Complex)
Apartment Assessment unit level coding allows you to analyze survey responses based on different levels, such as complex and/or building. You have the flexibility to choose how many levels to use based on your needs. It is not required to use both levels of coding; you can use as few or as many levels as necessary. Before distributing the survey, you should determine the number of levels and the number of groups within each level. Additionally, institutions have the option to purchase personalized staff reports. These reports provide Coordinators, Resident Directors, and RA's with a comparative report that describes their performance on all factors and questions. Participants have the opportunity to choose the coding that best represents their identification at the beginning of the survey.
First-Year Seminar Assessment Unit Level Coding (Course Section)
First-Year Seminar course section coding allows you to analyze your data by specific course sections or the names of the courses. This coding feature provides a more detailed analysis of your findings for each course section. Before you distribute the survey, it is important to determine the number of course sections and define them accordingly. Additionally, institutions have the option to purchase personalized course section reports for individual course staff. These reports describe the performance of coordinators, directors, and faculty on all factors and questions. Participants have the opportunity to select the coding that best represents their identification at the beginning of the survey.
Fraternity/Sorority Assessment Unit Level Coding (Chapter)
Fraternity/Sorority assessment chapter code analysis allows you to obtain results based on chapters. Before distributing the survey, you need to determine the number of chapters and define the chapter codes. You also have the option to purchase personalized chapter reports for each chapter, providing a detailed comparison of their performance on all factors and questions. Participants can select the coding that best represents their identification at the beginning of the survey.
Preloading Coding Instructions
To minimize the risk of human error when participants select their coding, you have the option to preload any of the coding mentioned above. This allows you to proactively include the coding information in the participant list, ensuring accurate and efficient data collection.
In upload preloaded coding, you must add a column to the participant list for each coding level you wish to preloaded. The numeric codes that correspond to the coding entered should be included in the participant list in the same row as the participant's name under the appropriate column headings. For example, a typical participant list requires three columns to launch (fname, lname, email). The additional columns represent the coding pieces that you are planning to upload with your participant list.
The column headers are essential when preloading coding to your participant list. The order of the columns in your spreadsheet must be in the following order: fname, lname, email, coding column.
To preload, use the following as column headers in your Excel file:
- Population code = population
- Resident/Student Staff Area code = U1
- Resident/Student Staff Hall code = U2
- Resident Floor code = U3
- Apartment Building code = U1
- Apartment Complex code = U2
- First-Year Seminar Course Section code = U1
- Fraternity/Sorority Chapter code = U1